NetSuite’s invoice capture software, including NetSuite Bill Capture, enables users to seamlessly submit vendor invoices to NetSuite via email or by simply dragging and dropping them. Powered by advanced technologies such as AI and machine learning, the software facilitates document object detection and optical character recognition (OCR).
This functionality allows for the automatic scanning of invoices and the seamless population of relevant information within NetSuite, ensuring swift and accurate processing. Moreover, the system continuously improves its accuracy by learning from previous invoices.
Furthermore, it automatically matches invoices with corresponding purchase orders and verifies documents to ensure the accuracy of all details.
NetSuite 2024.1 includes the following Bill Capture enhancements:
- New Filters on the Scanned Vendor Bills Page
- New Fields on the Review Bill Page
- Updated Bill Capture Preferences Page
- Enhanced User Experience Regarding Purchase Orders
New Filters on the Scanned Vendor Bills Page
The Scanned Vendor Bills page has been enhanced with the addition of filters for the Vendor, Upload Source, and Email Source fields. This improvement allows for more efficient filtering of large volumes of uploaded bills, enabling users to manage and organize their data more effectively.
New Fields on the Review Bill Page
Additional fields have been introduced both at the header and line level of the Review Bill page. These fields expand the data available for Bill Capture, reducing the necessity for post-creation bill editing.
At the header level, the newly added fields include:
Custom Segments: These allow for custom classification fields, akin to class, department, and location, enhancing the accuracy of vendor bill classification.
PO Number: Including this field in the primary information of the Review Page enables simultaneous updating of the PO across all lines. If a new PO is selected, fields sourced from the PO will be remapped accordingly.
Discount Date: Automatically calculated based on the bill’s payment terms.
Posting Period: This date is used for posting the transaction in the General Ledger in NetSuite.
Memo: Reduces the necessity for post-creation bill editing.
At the line level, the newly added fields comprise:
Custom Segments: Also available at the line level.
Customer: Now accessible at the line level.
Project Task: Enables organization of items and expenses by different projects, aiding in differentiation between multiple projects based on the item or expense.
Billable Box: Allows classification of whether an item or expense is billable or not. When selected, the item or expense becomes ready for billing upon completion of bill creation.
Updated Bill Capture Preferences Page
The Bill Capture Preferences page has undergone a revamp, now featuring subtabs to neatly categorize preferences, streamlining the search for specific options. Alongside this organizational enhancement, a fresh preference has been introduced. This new setting empowers users to designate the due date from either the scanned file or payment terms, offering greater flexibility and control in the bill capture process.
Enhanced User Experience Regarding Purchase Orders
An icon now indicates potential Purchase Orders associated with specific line items and expenses. In the Purchase Order popup window, used for linking POs to specific lines, you can now view the Ordered Quantity and Received Quantity. Clicking on a PO number will open the corresponding PO record.
Conclusion
In conclusion, NetSuite’s Bill Capture enhancements in version 2024.1 streamline invoice processing and user experience. With improved filters, fields, and preferences, managing bills becomes more efficient, while enhanced Purchase Order integration enhances visibility. These updates underscore NetSuite’s commitment to improving user efficiency and experience.
